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Walnut Hill Conference, Events & Retreat Center
CONFERENCE CENTER RENTAL
Creative Classrooms' home base,
Walnut
Hill, is a small, rustic
conference center with space available for rent to groups of
up to 100 depending on rooms and set up). Facility includes
two large meeting rooms (one that can serve as a dining
room), one small second-floor television lounge, kitchen and overnight bunk
rooms for twenty-four;
plus additional private
sleeping quarters that can accommodate from 3-6 people.
A
Focused
Meeting Site
Building a team, long-range planning or breaking the usual patterns of communication requires an unusual approach.
Many organizations find Walnut Hill’s focused atmosphere helpful in accomplishing in one or two days what otherwise might take weeks. Taken away from office, phone calls and day-to-day concerns, visitors to Walnut Hill concentrate on the project at hand, each other and developing new ideas or approaches; and create a sense of contributing to a common goal.
Visitors use the meeting rooms and overnight space in a wide variety of ways:
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Boards of directors and other groups schedule weekend retreats to accommodate the varying schedules of their members; Business people schedule a day or two meeting or training during the week; Church groups schedule planning retreats; Groups schedule one-day to ten-day training programs; Colleges and Universities schedule retreats before or during the academic year to orient resident hall leaders, to provide freshmen with a sense of belonging, create a positive team-building experience and formulate strategic plans; Families often opt for holiday weekends or family reunions; and Celebrations including weddings, anniversaries, birthdays and showers. |
Walnut Hill was designed to meet all these needs and others quite comfortably.
A
Relaxed Environment
Set on thirty acres
of hilly woods and
ponds, Walnut Hill
offers:
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Two meeting areas, including a conference room comfortable for fifty (classroom set up with tables); Rustic bunk rooms for twenty-four with built-in wooden bunks and additional roll-away beds; Three shared showers and five low-flush toilets, including handicap accessible facilities; Guest room with shower; Guest rooms with a shared shower facility; A kitchen with a gas range, refrigerator, dishwasher and dishes (rentals may include meals or groups can rent the kitchen for catered meals or to prepare their own meals); Dining areas, one for small groups of up to 14 and the other for groups of up to 80; Self-guided walking trails; Free wireless internet access (WiFi)
Audio-visual
aids for a variety of presentations. |
Facility Layout
Seating Configurations
Services to Meet Your Needs
Renting space at
Walnut
Hill
can reduce your costs.
Walnut
Hill provides clients with:
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Easy
Access
Flexible
Food Service Plans
On-Staff
Corporate Trainers, Facilitators On-Site Justice of the Peace
Free Use
Of Audio-Visual Equipment Easels Pads and White Boards Free Parking Free Wireless Internet Access |
Walnut Hill is an ideal location for a variety of activities including but not limit to:
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Small Conferences |
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Lunch/Dinner Meetings |
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Corporate Training |
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Multi-Site Business Meetings |
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Team Building Initiatives |
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Sales Meetings |
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Employee Recognition Celebrations |
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“Kick-Off” Meetings |
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Overnight Retreats |
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Celebrations |
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Intimate Parties |
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Family Gatherings |
For More Information Call (603) 895-2437
Conference Center Rental Rates New rates go into effect 1/1/12
Full Day Rental - 8:00 a.m. to 11:00 p.m.
Half Day Rental - 8:00 a.m. to 5:00 p.m. OR 6:00 p.m. to 11:00 p.m.
Mid Week - Monday through Thursday
Weekend - Friday, Saturday, Sunday
Holiday - All Federal and State Holidays
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Specific Space |
Mid Week Full Day |
Weekend & Holiday Full Day |
Mid Week Half Day |
Weekend & Holiday Half Day |
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G.E.B.* Conference Room (24 x 36) |
$230 |
$300 |
$115 |
$150 |
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Dining Hall (36 x 36) |
$230 |
$300 |
$115 |
$150 |
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Kitchen |
$160 |
$190 |
$80 |
$95 |
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Overnight Rentals (6 p.m. to 10 a.m.) |
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Faculty Guest Room |
$55 |
$65 |
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Guest Room w/ Shared Bath (2 rooms priced per room) |
$45 |
$55 |
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Bunk Rooms (6 Rooms, 2 Built-in bunks per room totaling 24 beds) |
$225 |
$300 |
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Entire Building: Includes all the spaces listed above excluding spaces marked as restricted. The entire building is for full day rental only. |
$550 |
$700 |
Rental Terms
*GEB Room rental may require a cleaning deposit of $50 depending on the nature of the function for which it is being rented. This is a carpeted room and the cleaning deposit is specific for rug cleaning should it be needed as a result of the rental.
Damage & Restoration Deposit: A deposit to pay for damages and time required to restore the space to pre-rental condition may be required. Any deposit will be returned in full if the rented space is returned to satisfactory pre-rental condition at the end of the rental. The cost to repair damages (other than normal wear and tear) will be deducted from the deposit and may be billed if they exceed the deposit amount.
Overnight Bunk Rooms: Rental of the bunkrooms is a flat fee that applies regardless of the number of rooms used or the number of people staying in the rooms. (There are six bunk rooms each containing four built-in bunk beds.) Bunk room users need to bring sleeping bags or sheets, towels and personal hygiene needs (such as soap, face cloths, shampoo, etc). We provide pillows, pillowcases and blankets. Bunk Room rental DOES NOT include Faculty Guest Room or additional Staff/Guest rooms, use of either first floor lobby (except to enter and leave the building), use of the kitchen or kitchen amenities. Bunk room rental is strictly limited to the six bunk rooms, one second-floor TV lounge room and the shower facilities accessed from the bunk room hallway.
Party/Wedding Rentals and Rentals Bringing in Food: Experience has shown that when people have food at an event they end up using the kitchen space - whether they had planned to or not. In light of that, it is our policy that people renting space for parties, wedding or other events at which hot food will be served must rent the kitchen space as well as the event room.
Early Arrival - Late Departure: Rentals are based on arrival and departure times. Rental requiring more time then the half-day time allows must rent for the full day.
Entire Building Rental
The "entire" building is defined as all those "public access" spaces including: Dining room, GEB room, south lobby and the upstairs bathroom facilities, bunk rooms, faculty room, staff rooms and TV room. All storage areas and private use areas (indicated with signs) on the second floor and the office and storages areas on the ground floor are not included in this definition.
Renters must restrict their use to
the spaces they contracted to rent. Should other areas of the building be
used, additional fees will be added.
Food Services/Refreshments and Meals
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Per Person Cost |
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Coffee and Tea |
$2.00 |
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Coffee and Tea with Juice or Soda |
$3.00 |
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Coffee and Tea with Fruits or Cookies |
$4.00 |
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Breakfast (Pancakes, hot and cold cereal, juices, coffee and tea) * |
$8.00 |
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Lunch (Seasonal soup, salad, sandwich buffet, chips, desert, coffee and tea) * |
$12.00 |
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Dinner (Salad, vegetable, main dish, starch, bread, dessert, coffee and tea) * |
$15.00 |
* These are standard meals - variations can be negotiated. Any variations may cause an increase in price. A guaranteed minimum is required two weeks prior to any meal catered on site and a meal deposit of 50% of guaranteed minimum may be due at this time. A final count is required 72 hours in advance. Clients will be charged in full for the guaranteed minimum in addition to any extra meals. (A 5% maximum increase above the guarantee can be accommodated at the per person rate.)
Audio-Visual
Equipment
Walnut Hill has recently installed WiFi and can now provide free wireless internet access. In addition, the following audio-visual equipment available on site. There is no charge for use of the AV equipment.
Overhead Projector
Slide Projector
Television
VCR Player
DVD Player
CD Player
Easels, Newsprint and Markers
Dry Erase Boards and Markers
Please note that at this time, we do not provide access computer or LCD projector.
Reservations,
Deposits
All reservations require a deposit of 50% of anticipated
rental cost (food charges are separate). Rentals are confirmed
when the deposit is received.
Deposits are non-refundable. If a reservation is cancelled up to eight weeks before the event, 50% of the deposit may be applied to another date.
A guaranteed minimum is required two weeks in advance for meals catered on site. A deposit of 50% of the guaranteed minimum is required at this time. Final count is required 72 hours in advance. Food service charges will be billed based on the guaranteed minimum plus any additional meals. (A 10% increase above the guaranteed minimum can be accommodated at the per person rate.)
All balances, including meal charges, are due the day of the rental unless advance arrangements are made.
Walnut Hill is operated by Creative Classrooms Inc., a nonprofit educational service (Federal ID No. 23-7337836).
Checks made be made payable to Walnut Hill or to Creative Classrooms Inc. at 81 Chester Rd., Raymond, NH 03077, (603) 895-2437.
Special Events at Walnut Hill
From time to time Creative Classrooms sponsors special events at Walnut Hill. Past events have included public displays of Lesley University Graduate School Senior Projects, World AIDS Day programs, Puppet performances by Perry Alley Theater and Ha'Penny Theatre, International Orienteering Meet, Public art displays and Challenge Education events. There are currently no public special events scheduled.
